Contractors should register in Belgium through the local commune (Contractors must comply with the right of residence and procedures in Belgium) before taking any appointment in SHAPE.

In case of a cross border worker, SHAPE requires a proof of residency from the commune of the country in which you reside and an annex 15 from the commune in which you work.

All non-EU contractors, with the exception of UK citizen benefiting from the withdrawal agreement, should have a Single Permit (Combined Work and Residence Permit) before starting to work. Required social documents will be checked by the relevant HR Department.

• SF 94 (download here)- Completed electronically, signed and stamped by your HR Civilian Personnel Department.
• Contract
• Original Belgian registration document from the commune accompanied by one copy, valid for the duration of the current contract.
• NATO Security Clearance Certificate

• SF 1 + Ann A (SHAPE Security Pass Application): signed/ stamped by the responsible Division Security Officer (DSO).
• ACO Form 107 R Jul (Personnel Security Clearance): signed/stamped by the responsible DSO.
• European National ID/Passport

Change of address

• SF 94 (download here)
• Previous SF1, ACO Form 107
• Valid NATO Security Clearance Certificate
• Annex A to SHAPE Security Pass Application (SF 001A)
• Certificate of Assignment

SHAPE ID Extension

Download SF 94

Book an Appointment

All SHAPE ID/Extension applicants must be physically present at Blgd 210 for appointment.

Book an Appointment