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Home  /  In/Out Processing  /  Vehicles  /  BUYING A VEHICLE   /  From Non-EU

From Non-EU

Crest

New Vehicle

(< 6 Months AND < 6000 Km)


1. SHAPE ID 
Only AMIS I.D. card holders (Sponsors) with relevant privileges are authorized.

2. A valid International Motor Insurance Card (Green card) requested by your Insurance company, with:

  • Name (must be in the sponsor’s name)
  • Expiration Date (must have more than 31 days of coverage from the day of registration)
  • Chassis/VIN number
  • Address in Belgium (APO, BFPO Boxes are allowed)
3. Customs document (302 or T1) or Shipping document (CMR)
Proof that the vehicle was shipped into EU and arrived in Belgium.
T1 document must be signed by Customs office before registering the vehicle at the RGN Office!

4. Demande d'immatriculation (Pink form): 
This document will normally be issued by RGN Office. In case a special small plate is requested, a stamp from the CT station must be filled in box “X10" of the document in question (Pink form).

5. Original invoice, with:
  • Dealer's name, address and VAT number
  • Purchaser's full name (the name of the sponsor, Entitled "SHAPE AMIS” I.D. card holder)
  • Invoice number
  • The date of purchase
  • Chassis/VIN number
  • The price (T.V.A./V.A.T. exclusive or inclusive)
  • Sponsor's address (must be a Belgian private address)

6. Export/Temporary Registration document (if applicable) on the sponsor's name (i.e. QQ plates)


Used Vehicle

1. SHAPE ID
Only AMIS I.D. card holders (Sponsors) with relevant privileges are authorized.

2. A valid registration document (Normal or Temporary/Export) of the country outside EU (on the Sponsor's name)
(*) For US , you must also provide the title of the vehicle or the Letter of the Bank that permits the owner to ship the vehicle to Belgium.

3. A valid International Motor Insurance Card (Green card) requested by your Insurance company, with:
  • Name (must be in the sponsor’s name)
  • Expiration Date (must have more than 31 days of coverage from the day of registration)
  • Chassis/VIN number
  • Address in Belgium (APO, BFPO Boxes are allowed)

 4. Customs document (302 or T1) or Shipping document (CMR)
Proof that the vehicle was shipped into EU and arrived in Belgium.
T1 document must be signed by Customs office before registering the vehicle at the RGN Office!

5. Belgian Controle Technique (CT) 
Applicable if the vehicle is more than 4 year's "old" or if the Registration document is not on the Sponsor's name. Inspection approved document, green in colour (CT certificate is valid for 2 months)!

6. Demande d'immatriculation (Pink form): 
This document will be issued by CT Station after inspection. In case a special small plate is requested, a stamp from the CT station must be filled in box “X10" of the document in question. Validity of Pink form the same as CT certificate (2 months).

7. Original invoice, with:
  • Dealer's name, address and VAT number
  • Purchaser's full name (the name of the sponsor, Entitled "SHAPE AMIS” I.D. card holder)
  • Invoice number
  • The date of purchase
  • Chassis/VIN number
  • The price (T.V.A./V.A.T. exclusive or inclusive)
  • Address (must be a Belgian private address)

FAQ

What is the difference between a SHAPE ID and a Protocol ID?

The SHAPE ID is an internal identification card that grants access to SHAPE services and administrative offices.
The Belgian Protocol ID, on the other hand, is an official residence document issued by the Belgian authorities and serves as proof of legal residence in Belgium. The Protocol ID can only be requested after obtaining a SHAPE ID and having a registered address in Belgium.

How does vehicle registration work at SHAPE?

All vehicles imported, purchased, or used in Belgium must be registered within one month of arrival or acquisition. Vehicle registrations are typically valid for up to three years. Only eligible SHAPE ID holders may register vehicles under SHAPE plates, in accordance with Belgian regulations.

How can I apply for housing through SHAPE Village?

To apply for on-base housing at SHAPE Village, applicants must follow the housing procedures described on SHAPE2DAY. This process includes submitting the required documentation, attending an appointment, and complying with allocation policies established by the housing office.

How can a guest visit SHAPE?

All visitors must be authorized in advance and are required to be sponsored by a SHAPE member. Visitor access requests must be submitted using the SF550 at least five working days prior to the visit.

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